![]() Select all the Categories which you want to backup.Right click on it and choose Categorize-> All Categories….Switch to your Notes folder (keyboard shortcut: CTRL+5).Write “Categories” in it to give it a name.Create an new Note item (keyboard shortcut: CTRL+SHIFT+N).To allow for this you can use the following method Backup Categories ![]() ![]() This of course doesn’t allow you to easily share your Categories or use it in another mail profile. Outlook stores the Master Category list in the mailbox or pst-file itself so if you backup your pst-file, your Categories will be backed up as well. You can then use this item to restore your Categories, even to another mail profile or share it with a colleague. However, you can still workaround this limitation by assigning all your Categories to a single item and save that item outside of Outlook. There is no option in Outlook itself to backup or restore the “Master Category List”. How do I backup my Categories and, if possible can I also copy or restore them to another mail profile? ![]() Unfortunately I couldn't find an export/import option for this. I've created a list of Categories in Outlook which I don't like to lose so I thought about backing them up.
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